Revealed: How to Set Up Your Team for Success – Quickly!
In my work I am constantly amazed at how bad teams are created and set up for success. It almost feels like many managers use hope as a strategy, I hope my team performs! The quality of leadership in an organisation can be a great source of competitive advantage, and has been shown to be a major differentiator between good companies and great companies. A key element of leadership is to ensure your teams are engaged and enabled - i.e. set up for success. The 6P's framework is a great tool to ensure your team is enabled and engaged for success. This blog shows what it is, why the 6P’s tool is useful, how to use the framework and what to do during the crafting session with your team, and importantly, how to keep it alive. It also gives an example at the end.
What is the 6P's Framework?
Why is the 6P's tool so powerful?
As well as helping create a high performance environment the 3 main reasons are:
People and teams are a major source of competitive advantage. As leaders we need to engage and enable our teams for success – 6Ps is a great tool to do this.
The speed of change is out stripping our ability to learn faster which means more ambiguity. So we need tools to aide with clarity and direction through the fog – the 6Ps ensures your team is on the same page. This helps you to manage by exception and empower your team as long as they have the capability to perform.
In our fast moving competitive world we need agility and speed of decision making. Carrying out the 6Ps with your team gives you this. It should be used for decision making – having an agreed way of making decisions speeds up your team and reduces cost – i.e. less meetings!
How do I create and use it?
The best way to complete the 6Ps is to plan, prepare and conduct a team workshop . Depending how big or complex your team is this can range from ½ a day to 3 days for a large global team. Always build awareness and desire by educating your team why this is important before leaping into creating it. Follow this 6 stage process to ensure success.
Stage 1: Planning and Preparing
Clarify workshop purpose and outcomes
Identify workshop participants.
Select methods/tools you are going to use to meet purpose and culture/personalities.
Decide if doing all 6Ps in one session or splitting them.
Always start with Purpose.
Develop & distribute a personal invite - explaining why, how and what you will be doing.
Can get the group to think about elements before they arrive.
Set up room - get creative!
Stage 2: Starting The Workshop
Check in and welcome.
Review purpose of workshop.
Establish WHY 6Ps is important
If team has been together for a while you could ask the 6 questions to the group to see if they know the answers and are aligned – good way to build the awareness and desire for change.
You can do an engagement exercise at start to build desire – consequences of not changing, benefits of changing, blockers to change.
Now WHY is established clarify the HOW and WHAT by doing Hopes and Fears exercise – then kill any risks.
Stage 3 - Crafting the 6Ps
Introduce 6 Ps template.
You can share examples of other teams if appropriate.
Always start with Purpose.
The World Café technique works well or flip charts around the room. See how to do this later in the guide.
Look for methods that splits the group into small teams as it is hard to do and get agreement of each element as one team -particulary as trust may be low at team start up stage.
Allow plenty of time for reflection – can plan activities/energised between each element.
Once you have agreement for an element always have a break and review when the group reconvenes.
Once all elements are complete sleep on it and review at a later date.
Keep it simple and top level – people have to be able to remember it in order to use it
Stage 4 - Close the Workshop
Review action items
Evaluate the meeting
Agree next steps
Urge for action
Stage 5 - Follow Up
Photograph or type up and email to participants before you leave the workshop
Do next actions
Wordsmith and refine and then resend 6Ps out
Review, Learn, Apply
Hold each other accountable by using it at all future meetings and review sessions
Think about how are you going to display the output
Think about how are you going to keep it alive?
Could you turn the words into a pictorial journey map?
Have fun and please share...