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Great leaders run inspiring meetings: 7 tips for making your meetings rock!

How many times have you been in a dreadful meeting? It has been estimated we spend 6 years (yes years) of our working life in meetings that add no value. I'm on a mission to change that by running powerful workshops that give you the tools and techniques to run meetings that rock. Here are 7 simple ideas taken from our Meetings Rock! workshop, or as I like to call them meeting truths, that will help you dramatically improve your meetings.

The Wisdom of a One-Page Strategy

Why you should have one, and the importance of communicating it with meaning!

Become a Resilient Leader

The Wisdom of a One-Page Strategy

Why you should have one, and the importance of communicating it with meaning!

Why you should have one, and the importance of communicating it with meaning!

Imagine spending your precious time developing a wonderful strategy that will help achieve your aspirations and then to find out that no one actually uses it!

Have you ever heard yourself saying, “Well I’ve told them so many times and they just don’t seem to get it! We had that really expensive off site and road tour, we gave them a deck of slides with the strategy on, we even put it on the walls around the buildings, I just don’t get it. Why aren’t they using it?” This is probably followed up with a bit of reflection on how you should do it better. “But anyway back to the hamster wheel (Do, Do, Do, Do cycle) haven’t got time for that reflection stuff – got results to deliver. I’ll email it out again and mention it at the SMT meeting again.” Sound familiar?

Why does this happen?

Working with a wide range of organisations from many different sectors and different cultures has helped me realise there is a big problem out there! The problem with the typical strategic plan is that it is too complicated. It is usually wonderfully branded, with a great title, printed on posh paper or even card, has an extensive table of contents, is often many pages long, is in a three-ring binder with numerous tabs, and it frequently contains a lot of narrative, accompanied by an abundance of charts and graphs. It is designed to impress – and it often does.

I’m sure the team that developed it think it’s a job well done, it makes them feel fantastic and may be impressive, but it is hard to explain – even by your senior leaders. Added to that it’s probably very hard to remember and pass onto the rest of your business. The reason I think this happens is that we try to move too quickly from the conceptual level idea into detailed practical implementation, without thinking about how to communicate and embed the strategy and the thinking behind it.

I’m sure we have all been there! Because of the challenge and complexity it is seldom fully communicated effectively to the people who do the day-to-day work: your managers and supervisors, your front-line staff and your support team – the people who you lead and support to achieve the organisational success you are looking for. I remember running a leadership programme with my good friends Eddie Obeng and Christophe Gillet years ago and they used a world class pianist, Yves Henry, to get the message across. He talks about the fact that a good pianist will play all the notes technically right, whilst a world class pianist will play the same piano, same music, technically correct and give the music meaning to the audience.

Do you give meaning to your strategy?

What I’ve found is that teams and individuals in the organisation become disconnected and then work off their own agendas and value systems. Misalignment built into your organisational system in an instant. People fail to see how it impacts on them and what they should do on ‘Monday morning,’ so they keep doing the same old stuff. They fail to see how important it is, why they should do it and what they should be doing. Effective decision making becomes impossible, conflict increases, trust starts to disappear and the whole system starts to slow down, and it costs more to operate. Projects take longer to deliver and benefits longer to realise, results get harder and harder to deliver. And in the fast moving, ever changing, competitive business world we live in today - that’s not a good thing.

To make your strategy work, you need to re-frame it. You need to get your strategy down to a single page as a set of words, as a journey, even as a picture. Keep it meaningful, intuitive and concise. The elements need to work together; they need to tell a story. And it all needs to be written and drawn in an easy, logical format that every employee in your organisation can understand, remember, embrace and reinforce.

To re-frame your strategy, you need to build a shared understanding of why you exist as an organisation, where you are going, and the most critical things you will focus on to get there. You will also need to help people understand the fundamentals of your business model, including your customer value proposition and how you will make money to fund future growth, and how they will be measured.

Of course having the one page is important, it’s also important how you develop it. I’ve found that “inclusion = commitment.” So make sure you select the right team, build trust and develop them, and use techniques that encourage dialogue such as graphical facilitation, world café processes, or open space technology. Use your customers as part of the team as well – and those people who don’t buy from you - you can learn a lot from them!

So you are probably wondering what you need to include in your one pager. Let’s have a look at each element more closely. And remember this can be a picture as well as narrative.

Core Purpose:

You need to start by clarifying why you exist. In his best-selling book, Good to Great, Jim Collins says a Core Purpose is a statement that captures the soul of the organisation. It is your organisation’s most fundamental reason for being. This is often defined as a promise – our promise, customer promise, people promise etc.

This short statement captures your organisations higher calling. At Successfactory™ our core purpose is “Awakening possibility in leaders.” Work becomes much more than just making profit. It builds a shared feeling that we are all doing something special here. People get excited about making a difference. It is their motivation for coming to work each day – they are there for a lot more than the money. With a purposeful business people are more engaged and motivated to perform – fact!

The Ambition, the Target, the Focus:

People also need to understand where you are going – a one to three year vision. There needs to be a clear goal that represents the pinnacle of what you are trying to achieve. Collins calls this a BHAG (a big hairy audacious goal). In his words, “A true BHAG is clear and compelling, serves as a unifying point of effort and acts as a catalyst for team spirit. It has a clear finish line, so the organization can know when it has achieved the goal. A BHAG engages people – it reaches out and grabs them. It is tangible, energizing, highly focused. People get it right away; it takes little to no explanation.” 02’s used “To have twice as many fans as our nearest competitor.” B&Q’s used “First and Only for Home Improvement.”

It is important to make sure your team identifies with this and personally buys in to the target as their target. It should be a stretch. Because it is a stretch people have to start thinking about how to achieve it. Creativity improves, innovation starts to happen and your model of business is reworked and refreshed on a regular basis – keeping it current, alive, refreshing and with your teams wanting to make it happen. The stretch is part of the magic. To get there, you have to fundamentally revisit the way you are running your business. That doesn’t mean you need to change everything. It does mean you will probably need to make some changes to align the new business. I.e. what are you going to stop, start and continue doing?

How will we achieve this?

This is your strategic focus. As your strategy evolves it gives direction like a beacon of light. You can no longer do everything or every interesting idea you picked up from your last conference. Some things will fit … many will not. You need to make sure you do nothing of no use.

To reach your Target, Objective, or BHAG as quickly as possible, while staying aligned to your core purpose, you will need to concentrate on a few things: typically three or four areas of strategic focus.

Here are a few examples:

  • Increasing value to customers whilst reducing costs of running the business - Value Innovation
  • The right people, with the right skills, and right attitudes in the right jobs - the people plan
  • Improving internal systems, infrastructure and environment
  • Build a WOW sales and service culture
  • Building the brand - becoming "remarkable"
  • Developing leaders and managers who can drive the business forward
  • Building change maturity into the organisation
  • Customer led innovation to products and services - building you way of of recession
  • Working responsibly - the sustainable promise

If you have more than three or four areas of Strategic Focus you are trying to do too much.

Customer Value Proposition:

Work with your team to answer a few simple questions:

  1. Why do people choose your business?  Why do they pick you over other companies?  What's so special about what you have to offer?  What are you famous for?
  2. Why do customers stay with you?  Once you have them in the door, what keeps them from taking their business elsewhere?
  3. Why do people not buy from you? Who hates you or has not heard of you, and why?
  4. How are you building loyalty over the longer term? How will you grow deeper relationships?  How will you get your customers to refer you to their friends?  How do you turn them into raving fans?

The answers to these questions then form the basis of crafting your promise. The outcome is fundamentally the promise you make to your customers which then sits in the heart of every decision made in the future, be it strategic or operational. For example, what sort of people do we recruit, where is our capital expenditure going to be spent, what is our marketing strategy, what is the supply chain process, what is our sales model etc.

I like to use the Business Model Canvas when working with clients to formulate their propositions and how to deliver it. Visit www.businessmodelgeneration.com to find out more.

How do we make money?

What is your money making machine and is it understood by all? The business model canvas helps with this. There needs to be a source of revenue to fund day-to-day operations as well as future growth. To help you achieve these goals, it is important that everyone understands where the money comes from. What grows the top line and enhances the bottom line. How do we measure success? What are the most important measures we would use in our dashboard to keep us on track and aide decision making? Make sure you keep it simple!!!

In conclusion, framing your strategy in a simple, memorable way makes it easy to communicate and easy to comprehend. It tells your story in a meaningful way. And it widens the circle of people who “get it.” This is fundamental to employee engagement — which builds the kind of motivation you see in high performance organisations. Your people want to make a difference. As a leader, you need to help make this happen.

Next Steps:

Have fun developing your one pager and for more information please contact me:

Graham Wilson